Privacy Policy

Last updated: July 14, 2025

At Infina, we take your privacy seriously. Please read this Privacy Policy to learn how we treat your personal data. By using or accessing our Services in any manner, you acknowledge that you accept the practices and policies outlined below, and you hereby consent that we will collect, use, and share your information as described in this Privacy Policy.

Table of Contents

What this Privacy Policy Covers

This Privacy Policy covers how we treat Personal Data that we gather when you access or use our Services. "Personal Data" means any information that identifies or relates to a particular individual and also includes information referred to as "personally identifiable information" or "personal information" under applicable data privacy laws, rules or regulations. This Privacy Policy does not cover the practices of companies we don't own or control or people we don't manage.

Personal Data

We collect Personal Data to provide you with our meeting notepad service that helps transform your meetings into actionable insights for modern teams who value efficiency. This service uses an AI model to generate inferences from Calendar and Gmail data (e.g., listing events or summarizing emails) solely for your benefit within the app, and this data is not used to train or improve generalized AI models.

Categories of Personal Data We Collect

CategoryPersonal Data We CollectCategories of Third Parties With Whom We Share this Personal Data
Profile or Contact Data
  • First and last name
  • Email address
  • Account credentials
  • Service Providers
  • Analytics Partners
Payment Data
  • Payment card information
  • Billing address
  • Transaction details
  • Payment processors (Stripe)
Device/IP Data
  • IP address
  • Device ID
  • Operating system
  • Browser type
  • Service Providers
  • Analytics Partners
Meeting and Communication Data
  • Recordings and transcriptions of meetings
  • Meeting attendees and metadata
  • Inferences from an AI model (e.g., meeting summaries or action items) based on your data, used solely within the app
  • Service Providers
  • Parties You Authorize
Third-Party Integration Data
  • Gmail data (if integrated, e.g., emails)
  • Google Calendar data (if integrated, e.g., events)
  • Email communications
  • Calendar events and meeting invitations
  • Service Providers
  • Parties You Authorize
Other Identifying Information
  • Communications you send us
  • Images or screenshots you upload
  • Any other information you choose to provide
  • Service Providers
Google API Data: To the extent we collect Personal Data through Google APIs (e.g., Gmail, Calendar), our use and transfer of this data comply with the Google API Services User Data Policy, including the Limited Use Requirements. We use this data solely to generate inferences within Inifna for your benefit (e.g., organizing schedules or summarizing emails) and do not use it to train or improve generalized AI models.

Categories of Sources of Personal Data

You

  • When you provide such information directly to us
  • When you create an account or use our Services
  • When you integrate third-party services (Gmail, Google Calendar)
  • When you send us an email or otherwise contact us

Automatic Collection

  • Through Cookies when you use our Services
  • When you download and use our desktop application
  • Through meeting recordings and transcriptions

Third Parties

  • Analytics providers (Google Analytics)
  • Integrated services you authorize (Google services)

Our Commercial or Business Purposes for Collecting Personal Data

Providing, Customizing and Improving the Services

  • Creating and managing your account
  • Recording and transcribing your meetings
  • Generating inferences from an AI model (e.g., meeting summaries or action items) based on your data, used solely within the app
  • Processing payments and billing
  • Providing customer support
  • Personalizing your experience

Marketing the Services

  • Marketing and promoting our Services
  • Sending service-related communications

Meeting Legal Requirements and Enforcing Legal Terms

  • Fulfilling our legal obligations
  • Protecting rights, property, or safety
  • Enforcing our Terms of Service
  • Resolving disputes

How We Disclose Your Personal Data

Service Providers

These parties help us provide the Services or perform business functions on our behalf:
  • Hosting and cloud infrastructure providers (Google Cloud Platform)
  • Transcription services (Deepgram)
  • Inference services using an AI model (OpenAI, Google Gemini) to process data within Inifna for your benefit, not for training
  • Payment processors (Stripe)
  • Analytics providers (Google Analytics)

Parties You Authorize, Access or Authenticate

  • Third-party services you integrate (Google services)
  • Other users you share content with

Legal Obligations

We may share Personal Data to comply with legal obligations, court orders, or to protect rights and safety.

Business Transfers

Your Personal Data may be transferred if we undergo a merger, acquisition, or sale of assets.
Important: We do not sell, trade, or rent your personal information to third parties for their marketing purposes.

Tracking Tools and Opt-Out

Our Services use cookies and similar technologies to enable our servers to recognize your browser, maintain your session, and understand how you use our Services.

Types of Cookies We Use

  • Essential Cookies: Required for login and secure areas of our Services
  • Analytics Cookies: Help us understand how visitors use our Services
You can control cookies through your browser settings. Note that disabling cookies may affect the functionality of our Services.

Data Security

We implement appropriate security measures to protect your Personal Data:
  • Encryption of data in transit
  • Encryption of data at rest
  • Secure authentication
  • Access controls and authorization mechanisms
  • Regular security assessments and updates
While we strive to protect your data. Please use strong passwords and protect your account credentials.

Data Retention

We retain Personal Data for as long as necessary to provide you with our Services and fulfill the purposes described in this Privacy Policy:
  • Account Information: Retained for the duration of your account and up to 30 days after deletion
  • Payment Data: Retained as required for accounting and tax purposes (typically 7 years)
  • Analytics Data: Retained in anonymized form for up to 2 years
We may retain certain data for longer periods if required by law or to protect our legitimate interests.

Your Rights

We are committed to respecting your privacy rights. While we are implementing comprehensive data management features, you currently have the following rights:
  • Access: Request information about the Personal Data we hold about you
  • Correction: Request correction of inaccurate Personal Data
  • Communication Preferences: Opt-out of marketing communications
We are actively developing features to provide you with additional rights including data portability and deletion. To exercise any of these rights, please contact us at contact@infina.so.

International Data Transfers

Our Services are hosted in the United States through Google Cloud Platform. If you access our Services from outside the United States, please be aware that your Personal Data will be transferred to, stored, and processed in the United States where our servers are located. By using our Services, you consent to this transfer.

Updates to this Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of material changes by posting the new Privacy Policy on this page and updating the "Last updated" date. We encourage you to review this Privacy Policy periodically.

Contact Information

If you have any questions or concerns about this Privacy Policy or our privacy practices, please contact us at:

INFINA LABS Inc.

1111B S Governors Ave,

STE 34237 Dover,

DE, 19904, United States.

Email: contact@infina.so